Strata Pre-Renewal Declaration

HOW TO USE THE PRE-RENEWAL DECLARATION FORM (PRDF)

Please review/update prepopulated information and fill in any blanks.
For Renewals, uncheck the "Same as current" box to update information.
Once information has been completed, please click on Save and Complete Later. You can then send this to the owner’s corporation/body corporate to sign off.
You can either copy and save the updated link to file or email this link to yourself. Using either option you may send the new temporary link to the next person filling the form.
Once completed please submit to Coverforce.

IMPORTANT INFORMATION

Every time you click on ‘Save and Complete later’ a new link will be generated.
The latest link will contain the most recently updated information.
If various sections of the form are to be filled by multiple team members, it should be passed on in a sequential manner.
At any given point in time, a link can be used only by one person. If concurrent users update the form, only the last updated user’s info will remain.
Please reach out if you have any questions.

Your Obligation to Disclose

Before you enter a contract of insurance, you have a Duty owed to the Insurer under the Insurance Contracts Act 1984, depending on whether your policy is for residential or commercial purposes:

If your policy is related to a consumer contract for domestic or residential purposes (i.e. a residential policy for residential use), you have a Duty To Take Reasonable Care Not To Make A Misrepresentation[1]. When you apply for or seek to renew residential general insurance that is wholly or predominantly for domestic use, we will ask you specific questions that are relevant to the Insurer’s decision to insure you and on what terms, including the premium, that the Insurer will charge. You should always provide us with complete and honest answers to all the questions we ask you, by answering questions to the best of your knowledge. If you fail to comply with your Duty, the Insurer may be entitled to refuse to pay your claim or reduce its liability under the policy or cancel the policy. If your failure to comply is fraudulent, the contract may be cancelled from the beginning.

On the other hand, before you enter into a wholesale contract of insurance (i.e. a commercial policy for commercial use), you have a Duty of Disclosure to disclose to the Insurer every matter that you know or could reasonably be expected to know, that is relevant to the Insurer’s decision whether to accept the risk of insurance and if so, on what terms[2]. You have the same duty to disclose these matters to the Insurer before you renew, extend, vary or reinstate a contract of insurance. You should provide us with complete and honest answers to all the questions we ask you, by answering questions about the risk to the best of your knowledge. If you fail to comply with your Duty, the Insurer may be entitled to refuse to pay your claim or reduce its liability under the policy or cancel the policy.

You do not have to disclose anything that:

Reduces the risk to be undertaken by the insurer;
Is common knowledge;
Your insurer knows, or in the ordinary course of its business, ought to know; or
If the insurer has waived the obligation to disclose.

¹This Duty is applicable to retail clients only. Retail clients are defined as individuals or those who have less than 20 employees. For strata purposes, a retail client is considered a residential client. A residential client is classified as those who have a complex where less than 50% of its floor space is developed to commercial lots.

²This Duty is applicable to wholesale clients only. Wholesale clients are defined as those who have more than 20 employees. For strata purposes, a wholesale client is considered a commercial client. A commercial client is classified as those who have a complex where more than 50% of its floor space is developed to commercial lots.

If you require any clarification or further information on which Duty is relevant, please contact us.

Part 1 - Plan and Address Details

Strata Plan Number *

Lookup

Plan Type: *

Is the property managed by a Strata Company? *

Policy Expiry Date

Address

Insurer

Part 2 - Building Information

Important: Please review the Property information below and ensure that any missing details or updates are provided in the table. The below property information represents the total development inclusive of Common Property and Shared Facilities.

BUILDING DETAILS

Our Current Information

Your Updated Information

Building Name

Same as current?

Building Name

Year Built

Same as current?

Year Built *

Year Last Refurbished

Same as current?

Year Last Refurbished? *Do Not use "0000". If unknown, please use the Year Built.

Year Last Rewired

Same as current?

Year Last Rewired *Do Not use "0000". If unknown, please use the Year Built.

Year Last Replumbed

Same as current?

Year Last Replumbed *Do Not use "0000". If unknown, please use the Year Built.

Heritage Listed

Same as current?

Heritage Listed *

Number of Buildings

Same as current?

Number of Buildings *

Are the Premises Fully Occupied

Are the Premises Fully Occupied? *

YesNo

Please provide details of Unoccupied Lots

Same as current?

Please provide details of Unoccupied Lots *

Is your building used for commercial purposes?

Is your building used for commercial purposes? *

YesNo

Please provide the estimated percentage by commercial floor area *

Total Number of Residential Lots

Same as current?

Total Number of Residential Lots *

Total Number of Commercial Lots

Same as current?

Total Number of Commercial Lots *

Type of Occupancy on the Ground Floor

Same as current?

Type of Occupancy on the Ground Floor? *

Please attach most recent Tenant Listing

Browse

Number of Floors (Ground and Above)

Same as current?

Number of Floors (Ground and Above) *

Number of Basement Levels (Below Ground Level)

Same as current?

Number of Basement Levels (Below Ground Level) *

Is there any Equipment or Plant in the Basement(s)?

Same as current?

Is there any Equipment or Plant in the Basement(s)? *

YesNo

Are there any Known Defects of the Building *

Please provide a detailed description of all Known Defects *

Please upload relevant documents

Browse

CONSTRUCTION

Does the property contain any asbestos? *

YesNo

Effective from 22 July 2024, the Underwriters are seeking additional information relating to external walls construction materials.

Please ensure the total of materials listed equals 100%. Where Primary material listed is less than 100%, use the ADD ROW button to list secondary external wall material(s).

Where possible, please avoid using Other.

Wall (External Construction)

Primary Wall Material (External) *

Details of Other Walls Construction *

Wall Percentage *

Floor Construction

Same as current?

Floor Construction *

ConcreteWoodOther

Specify Floor Construction details *

Are there Solar Panels or Glass Atriums on the Roof?

Same as current?

Are there Solar Panels or Glass Atriums on the Roof? *

YesNo

Are there any Building Works planned or ongoing in the next 12 months (alterations, additions or renovations in excess of $250,000)? *

YesNo

Please provide details of planned or ongoing works *

CLADDING

Does the Building have External Cladding?

Does the Building have External Cladding? *

YesNo

Cladding Name

Same as current?

Cladding Name *

Percentage of Building covered?

Same as current?

Percentage of Building covered? *

Does the Building have Aluminium Composite Panels (ACP)?

Does the Building have Aluminium Composite Panels (ACP)? *

ACP Percentage

Same as current?

ACP Percentage *Enter value between 1 -100%

What percentage of the internal walls contain EPS/Sandwich Panels?

Same as current?

What percentage of the internal walls contain EPS/Sandwich Panels? *

Please attach Cladding Report/s

Browse

FIRE PROTECTION

SECURITY PROTECTION

Security Protection Provided (Building Security)

Same as current?

FACILITIES

Number of Lifts

Same as current?

Number of Lifts *

Number of Car Stackers

Same as current?

Number of Car Stackers *

Number of Pools

Same as current?

Number of Pools *

Number of Spas

Same as current?

Number of Spas *

Number of Playgrounds

Same as current?

Number of Playgrounds *

Number of Gymnasiums

Number of Gymnasiums *

If there is a gymnasium, is it used by the public?

Same as current?

If there is a gymnasium, is it used by the public? *

Number of Tennis Courts

Same as current?

Number of Tennis Courts *

Is there a Jetty, Wharf, Pontoon, or Marina?

Same as current?

Is there a Jetty, Wharf, Pontoon, or Marina? *

YesNo

Is the Property located directly adjacent to, or does the Property contain: a Lake, Pond, River, Canal, Ocean or Waterway?

Same as current?

Is the Property located directly adjacent to, or does the Property contain: a Lake, Pond, River, Canal, Ocean or Waterway? *

YesNo

Part 3 - Coverage

INSURED PROPERTY

Will you be obtaining a valuation prior to this renewal? *

YesNo

Please upload most recent valuation - if no valuation uploaded, we will work off the latest valuation/previous Building Sum Insured provided.

Browse

Current Information

Updated Information

Building Sum Insured

Same as current?

Building Sum Insured *

Common Area Contents (%)

Same as current?

Common Area Contents (%) *

Common Area Contents - Non Standard % *

Current Loss of Rent Cover (%)

Same as current?

% of Building Sum Insured to insure for Loss of Rent *

LIABILITY TO OTHERS

Limit of Liability

Same as current?

Limit of Liability *

FIDELITY GUARANTEE

Fidelity Guarantee Sum Insured

Same as current?

Fidelity Guarantee Sum Insured *

VOLUNTARY WORKERS

Voluntary Workers is mandatory in New South Wales

Death and Total Disablement

Same as current?

Death and Total Disablement *

WORKERS COMPENSATION

Workers Compensation is only available for Strata in ACT, Tasmania and Western Australia, and if employees are paid over $7,500 per annum.

Workers Compensation Cover

Workers Compensation Cover *

Employees estimated wages

Same as current?

Employees estimated wages *

OFFICE BEARERS LEGAL LIABILITY

Office Bearers Limit of Liability

Same as current?

Office Bearers Limit of Liability *

MACHINERY BREAKDOWN

Sum Insured

Sum Insured *

Is there a Car Stacker or Turntable?

Same as current?

Is there a Car Stacker or Turntable? *

Are there any Motors in excess of 5Kw?

Same as current?

Are there any Motors in excess of 5Kw? *

Are there any Chilling or Cooling Towers?

Same as current?

Are there any Chilling or Cooling Towers? *

Is Air Conditioning located centrally or in individual lots?

Same as current?

Is Air Conditioning located centrally or in individual lots? *

Is there Machinery older than 20 years old?

Same as current?

Is there Machinery older than 20 years old? *

CATASTROPHE INSURANCE

Current Catastrophe Cover

Same as current?

Catastrophe Cover % *

FLOOD

Flood Cover

Same as current?

Flood Cover *

Coverforce will include the following covers where applicable:

Government Audit and Related Cover as per selected insurers standard wording cover
Lot Owners Fixtures and Improvements as per selected insurers standard wording cover
Floating Floorboards where applicable
Optional Wallpaper and Carpets where applicable

Part 4 - Claims & Other Information

If you answer YES to any of the below questions, could you please provide full details in the spaces below or attach supporting documents.

1. Are you aware of any Office Bearers claims made or circumstances which may result in claims being made against a Committee Member or their predecessors in their capacity as members of the Committee? *

YesNo

Please provide detailed explanation *

2. Are there any additional unreported claims or circumstances known which could lead to a claim? *

YesNo

Please provide detailed explanation *

Please attach supporting information for unreported claims or circumstances

Browse

3. Have you ever had insurance declined / cancelled or any special conditions imposed? *

YesNo

Please provide further details *

4. Is there any part of the building occupied for authorized Short-Stay Holiday Letting? *

YesNo

Please specify how many lots occupied for Short-Stay holiday letting. *

Part 5 - Additional Comments and Documentation

Additional Information / Comments

Please upload any additional documentation here.

Additional documents - Upload 1

Browse

Part 6 - Acknowledgement

Completed by (First Name) *

Completed by (Last Name) *

Position (Job Title) *

Email ID *

By completing and submitting this form, you agree that:

• You are authorised to provide this information on behalf of the Insured;

• All information provided is accurate as at the submission date; and

• You have read and understood the applicable disclosure condition outlined above.

*

Save and Complete Later